About the role
NinthMoon is building an AI-native reproductive care ecosystem designed to support women across periods, fertility, pregnancy, postpartum, menopause, and beyond. We’re looking for a highly organized, proactive, and tech-savvy Founder’s Office & Operations Associate to work directly with the founder and help run the company’s day-to-day operations.
This role is ideal for someone who enjoys solving problems, staying organized, coordinating people and projects, and helping a startup operate efficiently behind the scenes.
What you’ll do
Founder office
- Attend leadership and team meetings.
- Capture notes, decisions, and action items.
- Track follow-ups and ensure timely execution.
- Coordinate calendars, meetings, and communications.
- Support founder-led initiatives and special projects.
People & HR operations
- Coordinate hiring processes.
- Manage candidate communications and scheduling.
- Handle employee onboarding and offboarding.
- Set up accounts, tools, and access for new team members.
- Maintain employee records and documentation.
IT & systems administration
- Manage company domains, DNS, and email configurations.
- Coordinate website and software access management.
- Administer company tools and SaaS subscriptions.
- Troubleshoot operational and technology-related issues.
- Maintain operational documentation and SOPs.
Finance, legal & compliance coordination
- Track invoices, payments, and vendor contracts.
- Maintain company records and documentation.
- Coordinate legal and compliance activities.
- Support finance and administrative processes.
Operations & project management
- Maintain trackers, dashboards, and reports.
- Follow up on deliverables across teams.
- Coordinate with Product, Engineering, Marketing, and Operations.
- Improve processes and operational efficiency.
- Ensure information is organized and accessible.
What we’re looking for
- Fluent in Hindi and English.
- Exceptional organizational and follow-up skills.
- Strong written and verbal communication.
- Comfortable managing multiple priorities simultaneously.
- Tech-savvy and quick to learn new tools.
- Self-starter who can work independently.
- Strong attention to detail.
- High level of ownership and accountability.
Bonus points
- Startup operations.
- Executive Assistant or Founder’s Office roles.
- HR operations.
- IT administration.
- SaaS tools and account management.
- Notion, Google Workspace, ClickUp, Airtable, Asana.
- Vendor and project coordination.
Why join us
- Work directly with the founder.
- Gain exposure to every aspect of building a startup.
- Learn operations, hiring, product, finance, legal, and strategy.
- Take ownership from day one.
- Grow into a future Operations Manager or Chief of Staff role.
How to apply
Send your LinkedIn profile, resume, and a short note about why you’d like to join.
Prefer email? Send your resume to:
Not the right fit? See all open roles.
Join a team building something meaningful.
Emotional responsibility first.
Thoughtful, quality-driven work.
Long-term impact over speed.
We're always looking for thoughtful, driven people.
Help shape the future of reproductive support.
Download NinthMoon today 💛